Episcopal Appearance Request — 13th Episcopal District AME Church

Episcopal Appearance Request Form

Request the Bishop or Episcopal Supervisor

Purpose of This Form

This form provides one structured process for requesting the presence or participation of the Bishop or Episcopal Supervisor. Please use this form instead of submitting requests through personal email, Facebook Messenger, verbal communication, or telephone calls.

Completing this form ensures that the Episcopal Office receives consistent information and can properly review, track, and respond to each request. Submission of a request does not guarantee availability or confirmation.

I. Requester and Organization Information

Please provide information for the primary person responsible for this request.

Requester Full Name *

Title or Position *

Church or Organization Name *

Is this an AME Church event? *

Presiding Elder District *

Annual Conference *

Pastor’s Name

Phone Number *

Email Address * The confirmation email will be sent to this address.

Best Method and Time to Contact

II. Type of Request

Select the option that most accurately describes the occasion.

Type of Request *

Please Describe the Request *

III. Event Details

Provide the proposed event schedule and location. Please submit the request even if some details remain tentative.

Official Event Name *

Event Date *

Alternate Date

Event Start Time *

Estimated End Time *

Requested Arrival Time Include any requested reception, robing, briefing, sound check, or preparation time.

Event Format *

Venue Name *

Street Address *

City *

State *

ZIP Code *

Virtual Platform *

Meeting or Streaming Link

Expected Attendance

Is the Event Public or Private?

IV. Worship Service Information

Complete this section for preaching, worship, anniversary, dedication, baptism, ordination, installation, wedding, or funeral requests.

Participation Requested

Preach or Deliver the Sermon

Preside

Offer Greetings

Offer Prayer

Administer a Sacrament

Lead a Consecration or Dedication

Service Theme or Sermon Theme

Suggested Scripture

Liturgical or Ceremonial Information

V. Funeral or Homegoing Information

Name of the Deceased *

Requester’s Relationship to the Deceased

Funeral Home

Requested Role of the Bishop or Supervisor

VI. Media or Press Information

Media Organization or Publication

Interview or Appearance Format

Proposed Topic or Questions

Proposed Publication or Broadcast Date

VII. Requested Episcopal Participation

Whom Are You Requesting? *

Describe the Requested Role *

Estimated Length of Participation

Purpose and Significance of the Event *

VIII. Travel, Hospitality, and Event Logistics

Will Travel Expenses Be Provided?

Will Lodging Be Provided?

Is an Honorarium Being Offered?

Parking, Security, Accessibility, or Transportation Information

Additional Information

IX. Requester Acknowledgment

Submission of this form does not guarantee the availability, attendance, or participation of the Bishop or Episcopal Supervisor. A request is not confirmed until written confirmation is issued by the Episcopal Office.

I understand that this is a request and that I must receive written confirmation from the Episcopal Office before announcing the Bishop or Episcopal Supervisor as a confirmed participant. *

After submission, the request will be reviewed by the Episcopal Office. Please retain the confirmation email for your records.

Episcopal Office Calendar

Review the calendar before submitting your request. Dates shown as open are not guaranteed to be available. Travel, preparation time, private appointments, and pending requests may not appear on the public calendar.

Request Review Process

New: The request has been submitted and received.
Under Review: The Episcopal Office is reviewing the calendar, event details, travel requirements, and requested role.
Confirmed: Written confirmation has been sent to the requester.
Declined: The requested appearance cannot be accommodated.
Completed: The confirmed engagement has taken place.

Please do not publish the name or image of the Bishop or Episcopal Supervisor on promotional materials until written confirmation has been received.